The 5 benefits of using Team as a Service

1. Be Surprised by Creativity, Not by Unexpected Costs

One of the biggest challenges in engaging external help for creative work, building a website, or setting up a marketing strategy, is finding the right balance between quality and cost. Naturally, you want the best for your business or project, but at what cost? The process of obtaining quotes can be time-consuming and often does not guarantee certainty.

The traditional route of upfront price quotes also requires that you know exactly what you want and can communicate those expectations accurately. But what if there’s a misunderstanding or a misestimation? What if, as your insight evolves, you wish to adjust the course or add something new? How are uncertain factors accounted for?

These are all valid and relevant questions that often lead to compromises, quote after quote, complicated recalculations, and (significantly) exceeded budgets. These issues are frequently seen as a necessary evil, or someone is hired to deal with them. But the question remains: who really wants to deal with this, and what consequences does it have for creativity, for innovation, for trying new things, and for taking that extra step to truly create something great?

Grant yourself that freedom

With Team as a Service, the days of negotiating the price and scope of a project are over. No more counting hours, dealing with various rates, and being surprised by additional costs because something wasn't included in the project scope. There's simply an agreement on a fixed monthly rate, and you decide where the focus lies. And if you have a fantastic additional idea, no problem, just add it to the ‘to do’ list!

This way, you know exactly what your budget is, and you no longer have to compromise on quality and creativity. This not only saves a lot of time, stress, and unnecessary expenses, it also provides the opportunity to try something new or to adjust the course along the way based on new insights. What freedom!

Switching to the TaaS model requires a different way of thinking, and perhaps a different way of planning your work. We are convinced that once you have experienced this unlimited creativity and productivity, you won't want to go back to the old way of working.

2. A Boost for Quality, Effectiveness, and Collaboration

At the start of a new project, you usually don't yet know exactly how things will unfold or what every detail should look like. Even if you're a good planner and like to work out everything in detail in advance, you'll gain new insights during execution, discover that things turn out differently than expected, or find that something is much harder (or easier!) than anticipated.

If you've ever worked with freelancers or external agencies, you know that requesting changes takes time and sometimes even comes with additional price quotes. This can cause quite a bit of stress, especially when you try to prevent this in the planning phase by working out the details even more. It can also hinder your creativity because you might prefer to play it safe to avoid trouble.

How Many Revision Rounds?

Naturally, not all project agreements are so strict that you can't tweak or steer things a bit. Usually, a number of revision rounds are agreed upon, allowing you to provide feedback to align the results more closely with your expectations. How many feedback rounds do you need to achieve an exceptional result? Or are you satisfied with two feedback moments and make the best of it?

Imagine being able to decide for yourself when the result is to your liking. Whether it hits the mark right away or if you really want to go the extra mile to elevate it to a higher level, even if it would take an extra week. Generally, you know best when it's worth the effort and time! With Team as a Service, you have an unlimited number of revisions at your disposal, and you decide when a task can be checked off.

A Better Balance for Collaboration

This way, you no longer have to be limited by an unmotivated freelancer or account manager because your time is technically up. Nor do you have to feel like you've nearly achieved perfection, only to be greeted with a new quote. It's not a pleasant way of working, and ultimately, no one looks forward to that.

Traditionally, this is resolved by including more margins in the cost calculation, allowing for more time to be reserved and risks to be mitigated. Unfortunately, refunds generally don't occur when a project can be completed faster than planned.

TaaS not only eliminates the need for calculated margins but also creates a more natural balance between quality and quantity. This is especially true when aiming for a long-term collaboration, based on mutual trust and a common goal.

When the team knows they can take the necessary time to perfect something, and you know that your input is truly valued, both the quality of the work and productivity receive a huge boost.

3. Utilize Valuable Time in a Focused and Effective Manner, at the Right Moment

In today's world of rapid changes, it's no longer a luxury to have extra work capacity on standby or the ability to scale back during quieter periods. Working with external parties or hiring (and firing) team members can make it quite difficult to accurately assess what you need, when you need it, and for how long. You often end up paying a premium to scale up at short notice or have to accept the overhead costs during a quiet period.

The Team as a Service model is a real game changer when it comes to effectively managing your resources. Need a temporary boost in marketing due to a product launch? Extra hands needed to prepare for the holiday season? Or is there just little to do following a busy period? TaaS moves with you! This means you can respond to current events or happenings. Without the need to plan weeks or months ahead and book time.

What Makes the Key Difference?

Your TaaS team members are ready and at your disposal. When things temporarily quiet down, you can easily pause the service. This means your booked time doesn't expire when there's nothing immediately to do, but with the press of a button, you can get back to work instantly! Very practical: suppose after three intense weeks you're happy with the results and there's no new task ready, then you pause TaaS, and there are still 10 days of credit left for a future moment.

It would be a waste to invent work for the team just because the time has already been paid for. Or to let that time expire without doing something useful with it. This way of working makes you extremely flexible and allows for more effective use of each other's time. This is not only pleasant for the budget, but time has become more scarce (and thus valuable) than ever.

This flexibility and focused additional capacity offer you an advantage that is difficult to achieve with a more traditional way of working. And that's with budget-friendly terms and less stress. What more could you want?

4. The Ideal Foundation for a Reliable Collaboration

It's easier than ever to post jobs for (temporary) gigs through the myriad of websites on the internet. Or to find a cheap freelancer who is willing to take on your job remotely. However, it's even easier to offer yourself as a freelancer and respond to anything regardless of your skills and experience.

This can make it challenging to find the right person who understands what you're looking for, is willing to take the time to learn your way of working, and, for example, discover the nuances of your brand identity. Despite all promises, the possibility of disappointment always lurks, even when you try to make the best possible decision balancing quality, budget, and available time.

Even if you find someone who completes the job to your satisfaction, it's likely you'll have to search for someone else for the next task or job because a different skill is needed. In the best-case scenario, you've found someone who delivers fantastic work but is quickly busy with the next assignment. Truly good professionals are simply scarce.

A Dedicated Team to Rely On

This is not a doom scenario we're painting to promote Team as a Service; these are, unfortunately, examples based on our real-world experiences when hiring external forces. That's why we know it's not always so black and white, and we've definitely had positive experiences with freelancers, who then understandably were quickly occupied with the next job.

With TaaS, this uncertainty is removed for both parties. As a client, you can rely on having a team of experts in various fields ready when you need them. You don't have to keep looking for a suitable party or wait until they have time. On the other hand, it also provides more peace of mind for the team members through a reliable and stable client base. This allows for more efficient planning, which definitely benefits availability.

Especially when you opt for a long-term collaboration, the investment in each other is more than worth it. You get better attuned to each other's working methods, needs, and communication. Not having to constantly relearn these things saves a tremendous amount of time and builds a solid foundation for future tasks.

5. Space for Effective Perfectionism

A significant obstacle in collaborating with people outside your company is ensuring they truly understand what your brand and culture stand for. Naturally, you want projects and brand expressions to align well with your vision. Because Team as a Service is based on a set of distinctive and fundamentally different principles than hiring a freelancer, it creates the opportunity to get to know each other well for optimal collaboration.

Understanding Each Other With Half a Word

When you opt for the sustainable deployment of your team, rather than quickly squeezing out creativity, you'll find that this benefits the quality and effectiveness of production. You achieve not only better results but also form a joint foundation to build upon and continue improving. How much more are you, as a team and client, willing to invest in workflow and quality when there's a perspective?

With more room to explore and fine-tune the details, you'll notice that less alignment is needed to reach the desired level. With the traditional way of working with external parties, there's often little time for this, or it's reflected in the quote. Saving on the time it takes to constantly start a new collaboration can make a huge difference. A streamlined process can emerge, where only half a word is needed between you.

Of course, it's not only nice when tasks are quickly taken up and executed to satisfaction. In the bigger picture, it also makes a huge difference when you remain consistent and true to your brand. Whether it's about launching a new campaign or (further) developing a product, your audience is sensitive to what makes it unique. Jointly investing in a good execution definitely makes a difference for your target group.

When you get this down as a team, every interaction becomes simpler, and you achieve a better end result faster. Less communication will be needed, leaving more time for productivity. This is why we are genuinely fans of this way of working, because we like to use our precious time as efficiently as possible and are also secretly perfectionists who like to take that extra step for the best result.

Conclusion

In summary, Team as a Service ensures a price/quality ratio that is hard to match by hiring freelancers or a traditional agency. Not because they are bad or malicious, but simply because it offers a different way of working with several essential advantages.

By working with a whole team, you gain access to a wide range of skills that can be utilized based on the current project's needs. You don't have to chase or oversee this yourself; your contact person knows what's going on and arranges it for you. It's like working with one motivated freelancer who knows what needs to be done, understands your expectations, and has everything in house to complete the job.

All of this is available for a fixed, clear, agreed-upon fee per month. Is there still some time left at the end of the month? Then you can immediately continue with the next task or use the 'pause button'. This way, no time needs to go unused. This efficiency significantly reduces overhead and thus costs.

Want to get started with Team as a Service?

Perhaps our YUMB Unlimited offering is exactly the combination of skills you are looking for. We offer our expertise, including in the areas of marketing, (web) development and design: YUMB Unlimited